Is this your first time party planning a POPin event? You probably have a TON of questions…what caterer should I use? What venue should I book? Do I get entertainment? It can be really overwhelming! But don’t worry – it’s not that bad if you follow our advice. First-time party planners can become stressed out and overwhelmed quickly with all the intricate details associated with organizing a successful corporate, personal or family event. Be sure to check out the following party planning do’s and don’ts for a great event.
Do make sure that all individuals involved are aware of the plans, instructions, decorations and more.
If you have people helping out with the party planning of your event, be sure that they know what is going on at every point of the event. Depending on the type of event you are hosting, you may also have to stick to a strict schedule. When everyone understands what is going on, your event will run smoothly.
Do create an event timeline for your employees or event staff.
As mentioned previously, having a detailed timeline of your event (including all pertinent vendor information and contact info) will ensure that everyone is on the same page and understands what is going on every second of the event.
Do use professional services so you don’t have to worry about quality, professionalism or any other details.
Unless you are a professional chef, DJ, event planner, or baker, you may want to leave those details to the professionals. They have years of training in their particular trade and have a great deal of experience making sure events run seamlessly.
Don’t try to run the show or take care of everything yourself.
Many first-time party planners make the mistake of attempting to run the show and do everything themselves. Unfortunately, that does not work at all. You will become burnt out, overwhelmed and ultimately will not have fun at your own event!
Don’t choose a venue hastily.
Depending on the type of event you are planning, your venue choice may be crucial. Instead of hastily and quickly choosing a venue, do your research and choose a venue based on the preferences of your guests and the desired final look and feel of your event. If your guests are unhappy or uncomfortable with the venue it may make them have a bad experience at your event.
Don’t leave your event to chance.
Many people live by the ‘wing it’ mentality. If you are planning an event, it is wise to have backup batteries, phone chargers, instructions, and more. You never know what could go wrong at your event, so it is always best to be prepared.
With these event planning tips, you’ll be on track to plan your very first event. Or, save yourself the hassle completely and come to Hollywood POP Gallery and let us make your event POP like no other!