Planning larger events can be quite difficult, especially with the large number of details involved in the process. And while planning an event at home (or nearby) is definitely stressful, planning a destination event can go even more out of control.
So, how do you avoid a disaster (and the anxiety and stress associated with planning long-distance events)? We have some tips for you – so read on and find out more.
- Consider the weather. Do a bit of research before deciding on a location and date, so that you avoid the worst parts of the year (e.g. monsoon season, hurricane season, and so on). Of course, the weather is always a gamble but it is still better to do everything in your power to avoid a rainy day!
- Yes, you should absolutely hire a local planner. This is one of the best things you can do if you don’t want to lose your sanity by the end of the planning process. Hire a local wedding or event planner to help coordinate everyone else from the location. Hire a local to help you find the best vendors. Hire a local to have the best destination event ever!
- Find your perfect spot. It may be easier for you to find beautiful outdoor or indoor spaces suited for your event when you’re planning it in your hometown or the nearby area. However, when you choose the right spot for a destination wedding or party, you need to be extra-careful with a large number of details: if a place can be booked for your event, if there are any music or alcohol restrictions in the area, and so on.
- You need to make a trip down there. Once you’ve chosen your spot, you really need to make at least one trip down there (to see the venue, to book certain vendors, and so on). This will give you a lot more peace of mind throughout the entire planning process and it will help you decide on event specialists who are truly suitable for you and your style.
- If planning a wedding, be sure to research the local legislation. Even if you are within the borders of the USA, it is important to know that every state’s laws are different when it comes to marriage –so be prepared and gather your paperwork. Otherwise, you might end up with a marriage that cannot be legally recognized once you get back home…
Most importantly, though? Don’t stress out. Yes, things might slip a bit out of control at times, but it will be nothing you can’t handle. Keep a smile on your face – a big event is closing in on you and you deserve to be happy about it!