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Why to Hire a Professional Event Planner

When you’re hosting an event and trying to keep costs down, hiring a professional event planner might seem like an unnecessary expense. But it’s not. Here are the top five reasons to hire a professional event planner.

You’ll save time.

Most professional event planners will take meetings for their clients. Why? Because there are details they don’t want or need to be bothered with. The planners should know the ins and outs of the events and if a planner is doing their job, they should be able to anticipate exactly what the clients’ needs are. This means they can go to meetings with the venue, videographer, furniture guy and the A/V people that the client doesn’t necessarily need to be involved with.

You’ll save money.

Most people think that because you have to pay the event planner, you’re spending more money, right? Not so. Once your planner knows what your budget is (and how strict you are about sticking to it), they can work with vendors to save you money on all kinds of things. And most often, planners have relationships with vendors from past events, making it easier for them to get discounts here and there. In the long run, a quality event planner can actually save you the money you spent hiring him/her, and then some.

You’ll have a better-looking event.

Like it or not, event planners know that part of what makes for a great event is that it looks and feels great. There are tons of details that most people would never think of on their own. Things like, did you know that if you angle your audience chairs a certain way, it makes them feel more involved and engaged? Definitely not the first thing that comes to mind, right? Lucky for you, a good event planner will not only know this but a hundred other things as well.

You’ll host your event at the right place.

Where you should host your event- what city and where in the city- depends on the kind of event you’re hosting and what your goals are in the event. Your event planner will help you choose a venue that can actually help you meet your goals for your event. This is something that can affect attendance, sales, and a whole bunch of other stuff.

You’ll have good people doing good work.

A good event planner should definitely come packed with suggestions on who can do the best quality work, within the budget you have set. And not only can they provide you with one or two suggestions, but typically they can provide you with many so you can do quote comparisons and get the best bang for your buck. Because they typically have done various events with these companies in the past, they should be able to provide you with the pros and cons of each and could help you make the best choices and stay on-budget.

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The Do’s and Don’ts of Party Planning

party planning

Is this your first time party planning a POPin event? You probably have a TON of questions…what caterer should I use? What venue should I book? Do I get entertainment? It can be really overwhelming! But don’t worry – it’s not that bad if you follow our advice. First-time party planners can become stressed out and overwhelmed quickly with all the intricate details associated with organizing a successful corporate, personal or family event. Be sure to check out the following party planning do’s and don’ts for a great event.

DO’S

Do make sure that all individuals involved are aware of the plans, instructions, decorations and more.

If you have people helping out with the party planning of your event, be sure that they know what is going on at every point of the event. Depending on the type of event you are hosting, you may also have to stick to a strict schedule. When everyone understands what is going on, your event will run smoothly.

Do create an event timeline for your employees or event staff.

As mentioned previously, having a detailed timeline of your event (including all pertinent vendor information and contact info) will ensure that everyone is on the same page and understands what is going on every second of the event.

Do use professional services so you don’t have to worry about quality, professionalism or any other details.

Unless you are a professional chef, DJ, event planner, or baker, you may want to leave those details to the professionals. They have years of training in their particular trade and have a great deal of experience making sure events run seamlessly.

DON’TS

Don’t try to run the show or take care of everything yourself.

Many first-time party planners make the mistake of attempting to run the show and do everything themselves. Unfortunately, that does not work at all. You will become burnt out, overwhelmed and ultimately will not have fun at your own event!

Don’t choose a venue hastily.

Depending on the type of event you are planning, your venue choice may be crucial. Instead of hastily and quickly choosing a venue, do your research and choose a venue based on the preferences of your guests and the desired final look and feel of your event. If your guests are unhappy or uncomfortable with the venue it may make them have a bad experience at your event.

Don’t leave your event to chance.

Many people live by the ‘wing it’ mentality. If you are planning an event, it is wise to have backup batteries, phone chargers, instructions, and more. You never know what could go wrong at your event, so it is always best to be prepared. 

With these event planning tips, you’ll be on track to plan your very first event. Or, save yourself the hassle completely and come to Hollywood POP Gallery and let us make your event POP like no other!

 

POP INSIDE(er) – A Sweet Perk For Our VIP’s

 
Events  |  Lifestyle  |  Everything
brought to you by Hollywood Pop Gallery
POP INSIDE(r)
 
In homage to the Rothschild family’s 
1972 Surrealist Ball attended by notable elites 
like Audrey Hepburn to Salvador Dali, 
this exclusive Halloween gala has resurfaced 
in enviable fashion as the Illuminati Ball.   
ONLY THIRTY GUESTS,
clad in extraordinary costume, 
are selected to travel to a secret 
lakefront estate 
and are in for a night they’ll never forget 
but are sworn to never share.  
Our POP Insider will be on location 
for this years soirée, so be sure to 
contact Hollywood POP 
for the exclusive access 
to next year’s gathering 
as-well-as other elite occasions.  
 
POP PARTIES
October may be the month of candy,
but you can still have this 

 sweet celebration year round!
One of our favorite party features 

is a jet set candy station 
featuring confectionary creations 

from all over the world!
 

 

 
SO YOU POP‘d THE QUESTION
Wedding favors are full of flavor this year! 
The trendiest way to say thank you 
to family and guests is to 
send them home with a sweet goodbye 
and specialty candy bento boxes. 
Treat them with a selection of 
our favorite Champagne Gummy Bears 
and Limoncello Cordials.
 
 
POP! Off the Press
The New York Times agrees! 
Wedding Toasts should never be Wedding Roasts.  
Our very own Brett Galley offers clever insight in producing 
a unique and memorable toast 
sure to delight guests and especially 
the bride and groom.
 
 
OCTOBER’S
PREFERRED VENUE
The Lambs Club

 

Located in The Chatwal Hotel, 76 luxury rooms 
and the Red Door Spa are available to complete the occasion. Social events can be held for groups of 10 to 150 guests.
 
 
 
The National
Greenwich, CT – NYC, NY
 
Book your upcoming holiday party
in the private Grill Room
at The National by November 15th
and receive custom sweet treats
for your guests to take home.
The Lambs Club
New York, NY

 
This November,
have the Broadway Brunch Experience
as the Stars of “Chicago The Musical”
perform jazz standards and show tunes
while you sample classic brunch dishes
with a Lambs Club twist
like Stuffed French Toast
and Lobster Fra Diavolo Bloody Marys. 
Be sure to mention ” Hollywood Pop Perks”
when you make your reservation!
to receive a complimentary specialty cocktail.
 

New York City
212.777.2238

13 Gramercy Park South
New York, NY 10003

 

Greenwich, CT
203.622.4057
24 Field Point Road

Greenwich, CT 06830

London England
info@hollywoodpop.com