When you’re hosting an event and trying to keep costs down, hiring a professional event planner might seem like an unnecessary expense. But it’s not. Here are the top five reasons to hire a professional event planner.
You’ll save time.
Most professional event planners will take meetings for their clients. Why? Because there are details they don’t want or need to be bothered with. The planners should know the ins and outs of the events and if a planner is doing their job, they should be able to anticipate exactly what the clients’ needs are. This means they can go to meetings with the venue, videographer, furniture guy and the A/V people that the client doesn’t necessarily need to be involved with.
You’ll save money.
Most people think that because you have to pay the event planner, you’re spending more money, right? Not so. Once your planner knows what your budget is (and how strict you are about sticking to it), they can work with vendors to save you money on all kinds of things. And most often, planners have relationships with vendors from past events, making it easier for them to get discounts here and there. In the long run, a quality event planner can actually save you the money you spent hiring him/her, and then some.
You’ll have a better-looking event.
Like it or not, event planners know that part of what makes for a great event is that it looks and feels great. There are tons of details that most people would never think of on their own. Things like, did you know that if you angle your audience chairs a certain way, it makes them feel more involved and engaged? Definitely not the first thing that comes to mind, right? Lucky for you, a good event planner will not only know this but a hundred other things as well.
You’ll host your event at the right place.
Where you should host your event- what city and where in the city- depends on the kind of event you’re hosting and what your goals are in the event. Your event planner will help you choose a venue that can actually help you meet your goals for your event. This is something that can affect attendance, sales, and a whole bunch of other stuff.
You’ll have good people doing good work.
A good event planner should definitely come packed with suggestions on who can do the best quality work, within the budget you have set. And not only can they provide you with one or two suggestions, but typically they can provide you with many so you can do quote comparisons and get the best bang for your buck. Because they typically have done various events with these companies in the past, they should be able to provide you with the pros and cons of each and could help you make the best choices and stay on-budget.