Hollywood Pop Gallery


By in Destination 0

Tips on Planning a Successful Destination Event

Successful Destination Event

Planning larger events can be quite difficult, especially with the large number of details involved in the process. And while planning an event at home (or nearby) is definitely stressful, planning a destination event can go even more out of control.

So, how do you avoid a disaster (and the anxiety and stress associated with planning long-distance events)? We have some tips for you – so read on and find out more.

  • Consider the weather. Do a bit of research before deciding on a location and date, so that you avoid the worst parts of the year (e.g. monsoon season, hurricane season, and so on). Of course, the weather is always a gamble but it is still better to do everything in your power to avoid a rainy day!
  • Yes, you should absolutely hire a local planner. This is one of the best things you can do if you don’t want to lose your sanity by the end of the planning process. Hire a local wedding or event planner to help coordinate everyone else from the location. Hire a local to help you find the best vendors. Hire a local to have the best destination event ever!
  • Find your perfect spot. It may be easier for you to find beautiful outdoor or indoor spaces suited for your event when you’re planning it in your hometown or the nearby area. However, when you choose the right spot for a destination wedding or party, you need to be extra-careful with a large number of details: if a place can be booked for your event, if there are any music or alcohol restrictions in the area, and so on.
  • You need to make a trip down there. Once you’ve chosen your spot, you really need to make at least one trip down there (to see the venue, to book certain vendors, and so on). This will give you a lot more peace of mind throughout the entire planning process and it will help you decide on event specialists who are truly suitable for you and your style.
  • If planning a wedding, be sure to research the local legislation. Even if you are within the borders of the USA, it is important to know that every state’s laws are different when it comes to marriage –so be prepared and gather your paperwork. Otherwise, you might end up with a marriage that cannot be legally recognized once you get back home…

Most importantly, though? Don’t stress out. Yes, things might slip a bit out of control at times, but it will be nothing you can’t handle. Keep a smile on your face – a big event is closing in on you and you deserve to be happy about it!

POP INSIDE(er) – A Sweet Perk For Our VIP’s

Events  |  Lifestyle  |  Everything
brought to you by Hollywood Pop Gallery
In homage to the Rothschild family’s 
1972 Surrealist Ball attended by notable elites 
like Audrey Hepburn to Salvador Dali, 
this exclusive Halloween gala has resurfaced 
in enviable fashion as the Illuminati Ball.   
clad in extraordinary costume, 
are selected to travel to a secret 
lakefront estate 
and are in for a night they’ll never forget 
but are sworn to never share.  
Our POP Insider will be on location 
for this years soirée, so be sure to 
contact Hollywood POP 
for the exclusive access 
to next year’s gathering 
as-well-as other elite occasions.  
October may be the month of candy,
but you can still have this 

 sweet celebration year round!
One of our favorite party features 

is a jet set candy station 
featuring confectionary creations 

from all over the world!


Wedding favors are full of flavor this year! 
The trendiest way to say thank you 
to family and guests is to 
send them home with a sweet goodbye 
and specialty candy bento boxes. 
Treat them with a selection of 
our favorite Champagne Gummy Bears 
and Limoncello Cordials.
POP! Off the Press
The New York Times agrees! 
Wedding Toasts should never be Wedding Roasts.  
Our very own Brett Galley offers clever insight in producing 
a unique and memorable toast 
sure to delight guests and especially 
the bride and groom.
The Lambs Club


Located in The Chatwal Hotel, 76 luxury rooms 
and the Red Door Spa are available to complete the occasion. Social events can be held for groups of 10 to 150 guests.
The National
Greenwich, CT – NYC, NY
Book your upcoming holiday party
in the private Grill Room
at The National by November 15th
and receive custom sweet treats
for your guests to take home.
The Lambs Club
New York, NY

This November,
have the Broadway Brunch Experience
as the Stars of “Chicago The Musical”
perform jazz standards and show tunes
while you sample classic brunch dishes
with a Lambs Club twist
like Stuffed French Toast
and Lobster Fra Diavolo Bloody Marys. 
Be sure to mention ” Hollywood Pop Perks”
when you make your reservation!
to receive a complimentary specialty cocktail.

New York City

13 Gramercy Park South
New York, NY 10003


Greenwich, CT
24 Field Point Road

Greenwich, CT 06830

London England

By in Blog, Destination 1

Why A Planner Is Essential To Your Next Destination Event

HPG has provided both corporate and private clients with outstanding destination celebrations in and out of the United States. Here’s a first class look into the endless possibilities of what a planner can do for your destination event, with a special offer included!

Budgetdestination event couple

Start with an overall budget that includes travel, accommodations, activities, dining, and any extras. Going through an event planner will save you more time and money than you may think. HPG Planners work with destination event clients in detail to make the best use of their budget and recommend perfect places to visit with activities while abroad. We work with local resources to arrange the event, corporate incentive, or getaway of a lifetime! Time of year can have dramatic effects on maximizing the budget as special offers during the off-season are generally more abundant.

Site Selectiondestination event boat

There are so many wonderful places to go for a destination celebration! An experienced planner will be able to recommend locations and get you to your dream destination. After many years doing events abroad, Hollywood Pop Gallery  has formed relationships with hotels and local specialists throughout the world. We make sure your expectations are exceeded and all the accommodation details have been well planned and personally scouted.


destination event plane

destination event planeLuxurious private transportation is not as unobtainable as you think, and the benefits are definitely worth the cost. Flying privately can save you time in many ways- you are able to arrive to your aircraft shortly before it departs (no crazy TSA lines!) and fly a direct route. Our clients find it much more convenient, less stressful, and have an overall higher quality experience.

One of the leading providers of on-demand private jet charter that HPG continues to utilize is JetOptions. JetOptions elite services have continued to prove both reliable and luxurious. Their services range worldwide, flying out of many convenient locations (Westchester Airport for example!). With over 10 years in the charter industry, their flight specialists have the knowledge, experience and education to recommend and determine the appropriate private jet for every jet charter flight. Not to mention JetOptions continues to provide the lowest rates and a Trip Reconciliation Program that goes unparalleled. With this program, JetOptions offers a refund on any saved money on flight time, fuel costs, airport fees, or other factors, if they occur.

We are pleased to announce in partnership with JetOptions, 

first time JetOptions charter clients will receive complimentary private catering on your aircraft, 

as well as free consultation with a HPG planner on any destination booking.

Plus- as our additional special gift, a bottle of HPG’s favorite champagne for your travels!

Offer is available January-May 2016.

Call HPG New York (212.777.2238) or Greenwich (203.622.4057) & mention this blog to redeem. 

 Booking Entertainment Abroad

destination event seal

HPG has booked a wide variety of events overseas from weddings, birthday celebrations, corporate events, and even weekend getaways. Entertainment is always a key part, whether it be a DJ, name talent, specialty performers, etc. One of the essential reasons to have a planner for destination event entertainment is to handle contract management, talent relations, and live production. We make sure you’re getting top quality entertainment and craft a flawless experience.

Above is a picture of Seal preforming at a private concert for a destination birthday. HPG has brought our services to Japan, Mexico, Normandy, Colorado, London, and many more. For your event, invite your favorite celebrity chef, speaker, or performer to join your celebration abroad!

To learn more about destination event trends for 2016,

read LOOK magazines full Q & A with HPG here

 Or if you are thinking about a destination wedding,

check out HPG’s feature in Brides.com here

Call Hollywood Pop today for a destination event consultation

212.777.2238 New York City |  203.622.4057 Greenwich, CT