An event planner is someone that organizes and over sees all the details of a special event or gathering. This includes all the details; such as: venue, food, music, lighting, materials and so one. That sounds like a lot; like everything….. Event planning is planning down to every little detail even ones that seem so minute that others wouldn’t consider them to be details. Event
planning in applying creation on a project management level for events; such as: conferences, ceremonies, concerts, and conventions.
Everything that event planning entails:
Event planners need to be personable, listen, provide honest feedback in a professional manner. Event planners need to be organized. Without organization, they won’t be very successful. With organization can come checklists, templates, forms and follow up.
A great event planner, always follows up. You must be able to receive feedback, good or bad. If
you don’t know the bad you can’t improve to be better. Of course, no one likes to hear negative
things, but a GREAT event planner will be open to hearing any feedback and growing from it.
Event Planners need to know what to ask:
There can be a lot of questions going on with any event being planned. You need answers to “who, what, where, when, why & how”. Then comes how all those answers will be followed up on. What type of vendors/services do you need. Who is the best in the business for this specialty or that specialty. Who have you worked with that went above and beyond to make the client happy?
Event planners must be able to create relationships with EVERYONE. Even though Aunt Betty isn’t the host or the one that hired you; you better attempt to make Aunt Betty happy. Aunt Betty could easily be the person to make or break a party. How can you win Aunt Betty over while still following the host’s wishes?
An event planner is not someone that can just throw a party; it is someone that can throw a party that flows, follows plans and goes off without a hitch!